ANNIVERSARY FEE (WRGAS REGISTRATION & GBC INSURANCE FEE)

All Students will be charged an anniversary fee. This fee is valid from September 1st until August 31st. This fee is non-refundable. See the website for current pricing.
 

MAKE UP & TRIAL CLASS POLICY

Make up & Trial classes are not available at this time.

REGISTRATION & PAYMENT POLICY

White Rock Gymnastics operates as a not-for-profit organization. To ensure the Society has sufficient operating funds and to minimize the society’s risk to uncollected debt, this policy provides direction on accounts receivable, in particular athlete fees. Fees must be paid in advance of receiving training. All families with accounts in arrears of more than 30 days will be contacted by the office to determine a payment plan which must be rectified within one week. If the account is not settled within the agreed upon time frame the gymnast’s training will be suspended until the account is settled. This policy applies to ALL White Rock Gymnastics athletes.

Registration is accepted online. Payment in full is required at the time of registration. Spaces will not be held until full payment is made. We accept Visa, Master Card, Visa Debit, or E-cheque.

Pre-authorized billing information is required for recurring monthly payments. A lump sum payment at the beginning of the season is also an acceptable form for payment of tuition. Authorization for recurring billing is required.   

For personal schedule change convenience, a $10 processing fee may be charged per student, per class.

 

CREATING AN ACCOUNT

A family profile must consist of at least 1 adult parent/guardian and the immediate child(ren). Please have a separate profile created for children who are not in your immediate family ie: cousins, friends, etc. 

Only one account per family is allowed. If you have forgotten your login information please request “forgot password” to be resent to your email. Any known duplicate families will be merged.

Keep your profile and payment information up to date, and ensure you subscribe to receiving important program information, or unforeseen notifications that come up unexpectedly throughout the season ie: registration dates, weather closures, etc.

 

WITHDRAWAL, REFUNDS & REQUIRED NOTICE POLICIES

PARENTS MUST NOTIFY WHITE ROCK GYMNASTICS IN WRITING TO WITHDRAW A STUDENT FROM ANY PROGRAM. A Drop Request may be submitted through your account in the parent portal. Only a drop request or written notice via email will be accepted.

Written withdrawal notice is required in order to terminate billing and I am responsible for payment whether or not my student attends classes. Please refer to your specific PROGRAM enrollment below in order to submit a withdrawal prior to the withdrawal deadline.

A credit may be held for future enrollments, or a $25 administrative fee may be charged per child/enrollment in case of a refund

 

RECREATIONAL CLASSES 

Class Registration: 

Registration is available online through your customer portal account. All Recreational programs run from September through to June with the option of summer registration. You can customize the length of time in our programs with our continuous registration. Students may join at any time where space permits. All currently registered students in June will receive priority registration for the next upcoming season (September). 

Monthly Tuition:

At the time of registration, the first month’s tuition payment will be processed. Monthly payments are processed on the 1st of every month. Fees are calculated on a yearly basis and broken down into equal monthly payments for your convenience and processed on the 1st business day of each month. Monthly tuitions take into consideration general holidays, gym shutdowns, and other facility event closures. Pre-authorized billing information is required for recurring monthly payments.

Waiver Required: 

All participants must submit and sign the applicable waivers prior to their child’s first class. This includes an additional waiver for any accompanying parent/guardian/aide entering the gym area to support their child. One waiver per individual is required annually.

Transfers:

Participants can transfer to a different age group or skill level when eligible, there is no transfer charge for aging or leveling up. For personal schedule change convenience, a $10 processing fee may be charged per student, per class.

Withdrawals:

Withdrawals from the program are permitted during the first month of your enrollment and fees will be pro-rated based on the classes attended.

Written notice must be received 2 weeks prior to billing cycle (1st of every month). Payment is required whether or not the student attends classes. Make-up classes are not available at this time. 

Temporary breaks/withdrawals due to medical reasons require a Doctor's note. Your space may be held in the program for up to 6 weeks. Charges will be adjusted upon the child's return to the class.

Credit/Refunds:

Annual Insurance fees are non refundable. No refunds are given after the first month unless for a medical reason. A $25 administrative fee may be charged per child/enrollment in case of a refund. No administrative fee will be charged if you choose to leave a credit on file.  

 

CAMPS & EVENTS

Registration is available online through your customer portal account.

Withdrawal requests must be made in writing via email at least 10 days before your camp. You are allowed to transfer to a different week if space is available. A credit/refund will be issued with a medical note at any time. There are no refunds or credits for any missed camp days. A $25 administrative fee may be charged per child/enrollment in case of a refund. No administrative fee will be charged if you choose to leave a credit on file. 

A $10 late pickup fee will be charged for every 15 minutes your child remains after camp if you’re late to pick them up. Consistent late pick ups may result in your child being removed from the program.

All participants must submit and sign the applicable waivers prior to their child’s first class. This includes an additional waiver for any accompanying parent/guardian/aide entering the gym area to support their child. One annual waiver per individual is required.

 

TEAM PROGRAMS (GFA Teams and Competitive)

Team programs are by invitation only. Tryouts are offered prior to season start.

Pre-authorized billing information is required for recurring monthly payments. 30 days written notice is required to withdraw from the program. 

All GFA Team programs are a commitment of 10 months September through to June with the option of Summer training. All Competitive programs are a commitment of 12 months from July through to June. 

We count on the participation of parents throughout the year. If your athlete is joining the program late you will be given your requirements at the time of registration. If you withdraw from the program, any outstanding volunteer hours and/or fundraising not completed by the last day of training will be added to your final statement. Please note: We do not pro-rate volunteer or fundraising fees. 

Additional fees which include teamwear, meet fees, equipment fee, etc are non refundable. Please refer to your team handbook for details.

For the first month of each team training season, all applicable fees must be in place before the athlete is allowed to begin training; these include but are not limited to; Membership fee (incl. GBC insurance), Equipment fee and all outstanding amounts. Payment for training fees must be in the form of a pre-authorized credit card. A lump sum payment at the beginning of the season is also an acceptable form for payment of fees. 

Training fees are calculated based on an overall rate approved by the Board of Directors each year. All training fees take into consideration general holidays, gym shutdowns, and other facility event closures. In some months, gymnasts train more hours than in others, but fees are calculated on a yearly basis and broken down into equal monthly payments for your convenience. As well, Volunteer hours help to offset the cost of any additional team training.

In the rare case an athlete withdraws within the 2026-27 team season, the minimum fundraising and parent participation requirements will be due immediately. If the minimum requirements were not met, the fees will be prorated and charged to the method of payment on file.